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October 13, 2007 Annual Town Meeting | Newsletter | HOA Calendar | Documents | Insurance | Voting and Forms
October 13, 2007 Annual Town Meeting
October 13, 2007 Annual Town Meeting information
Agenda
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PLAZA CONDOMINIUM, INC.9800 Coastal Highway
Ocean City, MD 21842
Phone: 410-723-3300 Fax: 410-723-1288 Email: plazaocmd@verizon.net
September 13, 2007
Dear Plaza Unit Owner:
This is your notice that the 22nd Annual Owners Meeting will be held on Saturday, October 13, 2007, at 10:00 AM at St. Peter's Lutheran Church, 10301 Coastal Highway, Ocean City, Maryland 21842. An agenda for this meeting is enclosed for your information.
It is very important that you return your proxy even if you plan to attend the Annual Meeting. This will ensure that we will have the necessary quorum to conduct business. Please see the information printed in large bold font on this notice for instructions on returning the proxy. If you attend the meeting, your proxy will be returned to you.
There are two Board of Directors positions to be filled this year. Enclosed is a brief biography of each candidate seeking election. Please vote for two nominees on the ballot provided and return it to the Association Office. Instructions on returning the ballot are printed in large bold font on this notice. If desired, you may change your vote at the meeting.
A copy of the 2008 budget is enclosed for your review. This includes a four percent increase in the contribution made to the Reserve for Replacements Fund (or $10,000). While there has only been a slight increase in insurance rates for 2008, the increases projected for utilities (electricity, gas and oil, and water and sewer) have resulted in an approximate five percent increase in assessment fees. A portion of the lounge rent has again been classified to assessment fees to achieve income tax savings and to conform to the by-laws.
In accordance with Article XIV (Fiscal Management) Section 3. (Auditing) of the by-laws, copies of the Auditor's Report, the Balance Sheet and the Statement of Revenue and Expenses the year ending December 31, 2007, are enclosed.
Notice is also hereby given that a motion will be made to amend Article XV (Amendment), Section 1 (Amendments) of the Plaza's by-laws. Text of the proposed amendment and information on the intent of the amendment are enclosed. In accordance with the current by-laws, an affirmative vote of 75 percent of unit owners is needed for the amendment to be approved. YOUR VOTE IS NEEDED. A proxy for voting on the proposed amendment is enclosed. Please use the instructions printed in large bold font in the following paragraph.
IT IS VERY IMPORTANT THAT YOU RETURN THE PROXY FOR THE MEETING, THE BALLOT FOR THE ELECTION TO THE BOARD OF DIRECTORS AND THE PROXY FOR VOTING ON THE PROPOSED BY-LAWS AMENDMENT. YOU MAY RETURN THESE BY REGULAR MAIL USING THE ADDRESSED, POSTAGE PAID ENVELOPES PROVIDED HEREWITH, BY FAX AT 410-723-1288 OR ELECTRONICALLY. TO RETURN THE FORMS ELECTRONICALLY, YOU MAY SCAN THE FORMS, DOWNLOAD THEM FROM THE PLAZA'S WEBSITE, www.plazaoceancity.com, OR PROCESS VIA THE WEBSITE'S HOA SECTION. ELECTRONIC RESPONSES SHOULD BE SENT TO THE PLAZA OFFICE AT plazaocmd@verizon.net.
We are looking forward to seeing you at the 22nd Annual Owners meeting. Even if you plan to attend, please return your proxies by mail or email. We need to have your vote. Please note that only one envelope is enclosed to return both proxies.
Just a reminder, this year's meeting is being held on Saturday, October 13, 2007, beginning at 10:00 AM, at St. Peter's Lutheran Church, 10301 Coastal Highway, Ocean City, Maryland 21842. Continental breakfast will be served prior to this meeting. We hope you will be able to join us.
Best regards,
Harry West
President, Board of Directors